Clerical Officer (Research Support)

CENTRE FOR ADVANCES IN RELIABILITY AND SAFETY LIMITED
Posted on 16 Sep 2020

Clerical Officer (Research Support)

CENTRE FOR ADVANCES IN RELIABILITY AND SAFETY LIMITED

Job Highlights

  • Maintain and oversee daily office operation
  • Support daily operation of research staff
  • At least five years of related experience

Job Description

CENTRE FOR ADVANCES IN RELIABILITY AND SAFETY LIMITED
Centre for Advances in Reliability and Safety Limited (CAiRS), initiated by The Hong Kong Polytechnic University, is established in 2020 with its operation located in the Hong Kong Science Park, New Territories, Hong Kong. The mission of CAiRS is to link up academic and industrial counterparts to introduce and implement new artificial intelligence methods and deep learning techniques with reliability modelling, with the goal of improving the products reliability and systems safety of critical components and devices, products, systems and sub-systems designed, commissioned and/or manufactured by Hong Kong companies and enterprises.
Clerical Officer (Research Support) (Ref. No.: CAiRS-CO)

Duties
The appointee will report directly to Administrative Manager (Research Support) and perform functions supporting the research activities of the Centre. He/She will be required to:
(a) maintain and oversee daily office operation, arrange meetings and appointments and send out reminders as needed; maintain a master corporate calendar of all conferences and publicity events;
(b) support daily operation of research staff and marketing staff;
(c) facilitate provision of audio-visual equipment for publicity, promotion and online meetings;
(d) facilitate coordination of all project matters; provide assistance to all project management issues;
(e) arrange executive travel, lodging for centre staff and overseas visitors;
(f) prepare meeting agenda, take meeting minutes and subsequent dissemination;
(g) monitor office supply levels of office furniture and facilities and maintain records;
(h) develop and carry out an efficient documentation and filing system for both paper and electronic records;
(i) prepare all correspondence, memoranda and other administrative documents, and ensure that they are properly transmitted to appropriate stakeholders;
(j) assist researchers in preparing required reports, forms or other correspondence and ensure that these items are properly disseminated;
(k) collate information from internal and external stakeholders or organizations as appropriate and prepare the Centre Progress Report; and
(l) perform any other duties as assigned by the Centre Director or his delegates.
Qualifications
Applicants should have:
(a) a higher diploma or professional diploma or above in Business, Management or a related field;
(b) at least five years of related experience in office administration;
(c) strong understanding of business management, financial, and leadership principles;
(d) excellent communication, interpersonal, leadership, coaching and conflict resolution skills;
(e) time and project management skills;
(f) ability to analyse processes and information, identify problems and trends, and develop effective solutions and strategies; and
(g) commitment to provide exceptional service to partners and support to staff members.
Remuneration
A highly competitive remuneration package will be offered.  Applicants should state their current and expected salary in the application.
Application
Please send a completed application form, together with a detailed curriculum vitae via email. Application form can be downloaded from https://www.polyu.edu.hk/hro/job/en/form/hrformcairs.docxRecruitment will continue until the position is filled.  The CAiRS reserves the right to fill or not to fill the position.  Personal data provided by applicants will be used for recruitment and other employment related purpose. The Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/job/en/aff-ass/CAiRS/PICSCAiRS.pdf.
The CAiRS is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.  

Additional Information

Career Level
Middle
Qualification
Non-Degree Tertiary
Years of Experience
5 years
Job Type
Full Time

Company Overview

Please send a completed application form, together with a detailed curriculum vitae via email to CAiRS.careers@polyu.edu.hk.

Additional Company Information

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